Project management

10 things to look for in project management software

No project manager has ever been the same. They all have the software needed to manage people and work. What is the best tool?

Project managers have received formal training to access their positions. This usually means a college degree. They have always been curious about what their team members are doing. They like to stay in control until the end. What is needed is project management software to support their daily work. With that in mind, these are the important things to look for in any tool used for this purpose.

1. Get your cloud covered.

Make sure the software is online. Ideally, have it developed as Software as a Service (SaaS). This will help you avoid installation issues, the huge cost of licenses, and the discomfort of dealing with disruption caused by upgrades.

It also increases the likelihood of being able to work from any computer at all times.

Many seasoned project managers are still a little unclear about the reliability of the cloud. They may also not fully understand how to use it. But in today’s fast-paced and increasingly digital world, they must learn to use and understand it.

2. Emphasize the flexibility of project management.

Explore the product to be sure that it will be able to conform to an agile or waterfall way of working. Although many project managers think of the waterfall as the old-fashioned way, you better not be stuck in a particular way of working. The wise manager always has several arrows in his quiver.

3. Scalability is the key.

You might be a small creative agency with three big clients right now, but will this tool take care of everything when you suddenly hit the market? It is better to have a flexible product rather than one that cannot expand with your needs. Do you remember what the Good Book says about new wine in old wineskins? The same truth applies here.

4. You will get as much as you put.

Do you have the ability to access the information once you have entered it? An app that offers a lot of reporting options can be extremely beneficial down the road. Without reports, how do you prove the need for extra staff or the overtime that team members have been working? Overtime isn’t a bad thing when it brings more profit and increases customer satisfaction.

5. Have the control you are looking for.

Another thing that project managers have in common is the need to be in control. Find a solution that allows control of the project and also of your team members. Be sure to include both internal and external communications records, documents, and work planning. If you feel like you’re in the middle of the action, there’s less need for panic or confusion.

6. Make sure you have broad browser compatibility.

Many people consider themselves to be fans of IE and would prefer a Windows environment. Find a program that can work effectively in all browsers and, at a minimum, Mac as well as Windows.

7. Make sure it looks great inside and out.

The project management software you are considering today will definitely look attractive and shiny on the business site. But what awaits you, your staff and the company once the deal is done? Do they offer training? Are there support teams? How much are the hidden costs? Do you have up-to-date documentation that allows for self-learning?

8. Make sure the workflows… are flowing.

Maybe your business is known for its web design. The software you choose shouldn’t just be tailored to specific types of work. Make sure the integrated workflow can support everything from print projects to large-scale branding campaigns.

9. Have one place for all your projects and new business.

Being able to have everything you need every day in one place will result in increased ROI. Select a program capable of handling employee timesheets. You also want them to manage the prospecting process for business development and your work budgets, files, etc. The more complete it is, the more likely you are to benefit from it.

10. It is important to simplify your processes and not to create noise.

Each project manager is likely to have multiple projects underway at any given time, all in various stages of development. The project tracking application should keep everything neat and organized. The winning app will allow you to effortlessly switch between clients, projects, tasks, and expenses. And be aware of your position in the system.

If you are in the project management software market, take the time to review these points. Project managers who are honest with themselves will find some good takeaways in the material above. Remember that the biggest flaw is not being aware of it!

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