Project management

Airtable versus Monday | Comparison of project management software

Image: Gorodenkoff/Adobe Stock

One of the great things about the explosion of low-cost, easy-to-use cloud-based software is that there are at least half a dozen tools to accomplish almost any task. Airtable project management software solutions and Monday work management take slightly different approaches to solving most teams’ challenges with tracking shared projects and work. Let’s explore how Airtable and Monday Work Management compare when it comes to several major features.

Comparison of Airtable and Monday work management features

Data management

Perhaps the most important functional difference between Airtable and Monday Work Management is the fundamental nature of how project management tools handle data. A simplified explanation is that Airtable, as the name suggests, uses a table as the basis for storing data, while Monday work management is task-oriented.

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Think of Airtable as the ultimate spreadsheet, where you create a spreadsheet-like set of data, which Airtable calls a foundation, and then build workflows, integrations, and features from that foundation. Airtable is basically a combination of database, workflow engine and set of integrations and collaboration tools.

Monday work management uses a task as a basic data item, which has built-in concepts such as due dates, recipients, and other fields already defined; there are also predefined reports, dashboards and workflows. While this task focus may seem limiting, the project management software has a rich set of templates and features that allow you to configure it for any time-related workflow, from scheduling releases from digital press to managing a sales funnel.

Models

Airtable and Monday work management allow easy registration and provide a rich set of templates to get you started.

Through its universe of templates, Airtable allows users to share their databases in the form of templates accessible to the general public. monday work management doesn’t have this specific feature, although you can share a link to your board and essentially share your work with others, as long as they have the link you provided.

Screenshot of Airtable launch page
Picture: Air Table

Airtable provides more templates when including the user-contributed universe, although the Monday work management templates I sampled generally had more documentation and pre-populated elements that demonstrated how to effectively use the model.

Screenshot of Airtable Template Center
Picture: Air table

The templates provided by both tools are extremely varied, ranging from real estate and manufacturing to product publishing and CRM-like templates, allowing you to quickly jump to a pre-built example and get a feel for how it works. of the tool.

interfaces

Airtable and Monday Work Management both offer highly configurable interfaces and similar capabilities for displaying individual records in different ways, ranging from kanban boards to calendar views. These views will change significantly depending on the model selected by the user or the customizations created.

Screenshot of the Monday work management interface
Image: monday.com

However, the underlying view of data in Monday work management is a variation of a multi-level to-do list. By contrast, Airtable’s default view is essentially a configurable table that should be familiar to anyone who’s spent time in a spreadsheet.

Screenshot of the Monday work management interface
Image: monday.com

The power of these project management tools comes when you create and customize additional views and add integrations and workflows that transform Airtable or Monday Work Management from a data repository to a workflow engine. fully fledged.

Collaboration

Monday Work Management was designed as a configurable project management tool, and it tops Airtable on collaboration features. For individual tasks, you can post comments and tag other collaborators using the @ notation, and you can embed files. Chat messages, files, and a nice description of task updates are separated in a tabbed view.

Screenshot of the communication screen in Monday work management
Image: monday.com

Airtable features a familiar iMessage-style chat flow and @ notation and time-sequenced notes on record changes, but the display isn’t as visual and files can’t be embedded by default.

Screenshot of the Airtable communication screen
Picture: Air Table

This shortcoming could be remedied with smart integrations to your favorite collaboration software, and both tools integrate with popular tools like Slack, Teams, and Basecamp.

How to Choose Between Airtable and Monday Work Management

Airtable and Monday Work Management are so powerful and robust that it can seem difficult to decide which project management tool is right for you. Since Airtable and Monday Work Management have similar feature sets and capabilities, the deciding factor may be based on your thought process more than any technical nuance.

If you think in tables and find yourself opening Excel or Google Sheets every time you run into a problem that isn’t fixed with one of the tools you have, Airtable will probably sound familiar. Once you understand Airtable’s interface and ability to automate, a task made easier by the pre-made templates, you’ll feel right at home. Since Airtable is essentially a database, it offers almost infinite flexibility at the cost of more development effort.

If you think in terms of tasks and workflows, Monday work management might be the right choice for you. Basically, project managers, planners, and people who pride themselves on a well-structured task management approach will likely find Monday work management more familiar. Workflows and reports can be launched based on task status changes, and concepts such as reviews and recipients are already included.

Monday Work Management’s Inventory of Models does a great job of demonstrating how almost any time-based workflow can fit into this task-based model, from construction management to creative production efforts. Monday Work Management also offers its Work OS product, which claims to integrate several tools and workflows that a typical company uses, from CRM to software development.

There’s enough overlap in the template sets provided by Airtable and Monday Work Management that you can try out each tool for your use case using a pre-populated template. If Airtable’s data-driven structure feels immediately familiar, this is probably the right choice for you. If you find the task-based and workflow-based approach of Monday work management intuitive, it’s probably a better tool for you and your team.


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