Project management

Airtable versus Trello | Comparison of project management software

Choosing a project management solution that meets your business needs takes some steps. This feature comparison will help you evaluate two popular options: Airtable and Trello.

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If you’re evaluating project management tools, chances are you’ve come across Airtable and Trello. Both project management tools have handy, user-friendly features that help teams collaborate smoothly and get more done. But which project management tool is best for your organization? Here’s an overview of Airtable and Trello to help you decide which one is best for your business. No matter what your business does or how big it is, one of these project management tools may be able to improve work processes and collaboration.

What is Airtable?

Airtable is a cloud-based application for teams that combines the functionality of spreadsheets and databases. It also has a no-code aspect that allows teams to build apps for their businesses without requiring any coding background.

What is Trello?

Trello is a project management software option that allows users to see information organized in a table format with associated cards. Users can also separate projects into lists that show specific tasks that need to happen at particular milestones.

SEE: Feature Comparison: Time Tracking Software and Systems (TechRepublic Premium)

Airtable vs Trello: Project Management Features

When looking for the best project management software, you’ll want details on each product’s features to help with team workflows. Airtable offers several interface display options that make it easier to see what has been done and what remains to be done. For example, the calendar view may be the most appropriate option if the project has many associated deadlines. Moreover, there is a template library which can save time when using Airtable for various common purposes.

Airtable also allows users to collaborate while accessing shared views of table data. The software offers compatibility with Google Calendar, Jira, and other flagship products if company representatives need to pull information from other platforms. They can also use the Sync feature to take data from one source and move it to multiple locations. This option ensures that each team has the necessary details to get the job done.

Trello and Airtable are similar in that the former also has a feature that allows users to view data with different display options, including a calendar format. Users can also get details of assigned tasks by clicking on a Trello card to see related information. Cards can include checklists, reminders, attachments and more.

Trello link cards are a relatively new feature. They allow users to embed content on a map that turns into an external link for easy reference. This way, other team members won’t lose sight of the necessary details after initially receiving them.

If you want data on your team’s productivity, you’re not alone. A 2021 study found that 31% of managers added more tracking and performance capabilities to their organization in the past year. Trello has a full assortment of analytics and reporting tools that you can add to the product for free. Refills are Trello’s name for integrations, and hundreds of them are available.

SEE: How to Build a Successful Project Manager Career (Free PDF) (TechRepublic)

Airtable vs. Trello: Automation

Many of the best project management tools have automation features to make workflows even more streamlined and efficient. Airtable and Trello are no different. Airtable’s automated features mainly work by allowing users to set up triggers to handle repetitive tasks. This event initiates an automation, such as when records are updated or created. There are also options to link triggers to events in Google Calendar, Forms, and Sheets.

Trello also offers automation, but there are limitations associated with the free plans. There is a maximum of 250 Workplace automations. People using the platform define rules that behave similarly to Trello’s triggers, which occur through the Butler part of the Trello interface. It can handle things like automatically assigning projects to the right team or person.

Another handy feature of Trello’s automation is scheduling automations at specific times, like on a project’s due date. Alternatively, users can automate certain tasks associated with Trello boards, such as archiving all cards in the Completed list each week or sorting project cards by due date. Reducing manual management increases overall productivity.

If your team uses Jira or Slack with Trello, you can set up email-related automations. For example, you can set things up so that external stakeholders receive emails notifying them that they need to provide feedback on certain items. This approach could reduce or eliminate the delays that often cause bottlenecks in projects.

Airtable vs Trello: Which is better for your team?

This breakdown will help you get to grips with two of the best project management tools and some of their features. Each also has a free tier, making it easy to try them out before committing to long-term use.

Consider your team’s priorities and needs before trying these project management software options. It is also useful to consult the help documentation associated with each solution. Both companies provide clear support for working with different features and going through various setup processes. These details should help familiarize you with how the products work and what they can do.

Doing the necessary research beforehand and understanding what your company’s executives want from the product will help you make the most informed decisions. Such details should facilitate implementation.


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