Project management

Asana vs. Trello | Comparison of project management software

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Asana and Trello are two top solutions often featured on top project management software lists. And for good reason. Both tools share several essential features that any project management software should have, including task management and simple team collaboration.

While Asana and Trello are similar in their ability to help tech teams manage projects, they’re a bit different in execution. We will compare and contrast these two tools based on the main project management features. To note: For this comparison, we’ll dive into the Premium versions of Asana and Trello, as they’re recommended for team use. (Also see our Asana vs monday.com comparison article.)

What is Asana?

Asana is a cloud-based project management software focused on task management and team collaboration. The main feature of Asana is the ability to break down team goals into manageable projects and tasks while staying up to date on goal progress along the way.

What is Trello?

Trello is a highly visual project management tool where key team projects take center stage. Using Trello, teams create Kanban-style boards (much like old-school sticky notes) to see all of their ongoing projects at a glance in a single view, including projects ongoing, upcoming projects and beyond.

Asana vs. Trello: Key Features

The best project management tools come with a wide range of features that teams can use to manage projects their way. However, some features are non-negotiable for any project management tool. For this comparison, we used the following key features to see how Asana and Trello compare:

  • Project planning
  • Task management
  • Team collaboration
  • Integrations

Project planning

Asana and Trello allow teams to effectively plan projects. However, there are some key differences. Namely, Trello focuses on Kanban-style planning, unlike Asana.

Asana

In Asana, every team has the ability to create new projects, an essential part of the Asana workflow. Once a new project is created, tasks and subtasks can then be organized into separate sections. This allows teams to break projects down into specific stages or sequences, depending on their needs.

Teams can view projects using three different views: List View, Boards, and Timeline. In List View, tasks are simply displayed in a list based on priority, and in Boards, teams can view tasks by stage. Perhaps the most functional view for project planning is the timeline, where tasks are displayed as a card, allowing teams to see a complete snapshot of a project’s lifecycle.

Trello

In Trello, the focus is on the Trello board which is similar to a Kanban board. Many organizations that use this style of scheduling turn to Trello just for this feature. Each new project is broken down into a single board. Inside this board, teams can add specific tasks (called cards).

Trello also offers a timeline view, which teams can use to see project progress. Drag-and-drop functionality in the Timeline view simplifies the process of quickly editing projects.

Task management

Asana and Trello allow teams to add endless tasks to projects. In Asana, these tasks are simply called tasks, while in Trello tasks are called cards. Both tools allow teams to verify that tasks are completed, schedule tasks, and assign tasks to other users. However, there are some differences in capabilities.

For example, in Asana, teams can mark tasks as dependent on other tasks to better manage their workflows. Currently, Trello does not offer this feature out of the box. Asana also offers the ability to repeat tasks. And while Trello offers this functionality through the Power Up Repeater (Trello’s name for app integrations), it’s not out of the box.

Team collaboration

Easy team collaboration is key to moving projects forward. And Asana and Trello are up to the task. Asana and Trello offer the ability to create teams for projects. This ensures that the right people see the right projects and the right tasks. Both tools also allow teams to discuss tasks and projects, add attachments, and tag other users in comments.

Integrations

A solid project management tool should offer third-party integrations to help teams connect their workflows. Fortunately, Asana and Trello offer a wide range of integrations to choose from. In Trello, these integrations are called Power-Ups.

Another cool feature of Trello and Asana is the ability to build Apps and Power-Ups using APIs. For teams that need specific functions, this is a welcome option.

Comparison of Asana and Trello features

Pricing

Asana Premium and Trello Premium have very similar pricing. Asana Premium costs $10.99 per user per month, billed annually, and Trello Premium costs $10.00 per user per month, also billed annually.

Asana vs. Trello: which one to choose?

The choice between Asana or Trello depends on the specific needs of the team. For small teams looking for simple, visual Kanban-style project management, Trello might be a good choice. Still, for larger teams that need more niche features like task dependencies, Asana might be best.


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