Project management

Google Docs wants to replace your project management tool with these features


What do you want to know

  • Google Docs has gained new drop-down list and table tools for collaborative project management.
  • New drop-down bullets allow you to add menus to your document with a list of customizable options.
  • You can also insert table templates into Docs to indicate common project workflows.

Since Google introduced the Smart Canvas update last year, Google Docs has evolved from a simple online word processor to a handy collaboration tool. The productivity service now aspires to replace your favorite project management software like Notion or Asana.

Google announced in a blog post two new additions to Docs’ growing feature set, including drop-down bullets and table templates. The first allows you to insert drop-down menus into your document with predefined options that you can customize according to your needs. For example, you can change the color and rename each option to help the team track document status or project milestones.

By default, there are two drop-down menus that you can add to your document, namely “project status” and “revision status”. Each menu contains options to indicate the status of a task or document, but you can remove or add another option if needed.

Meanwhile, the new table templates can help turn a simple table into something with interesting formatting. These templates can be used for tasks such as tracking project assets or product roadmaps.

The latest wave of features builds on the “@” sign feature, which displays a variety of block tools that turn your dull document into an interactive whiteboard.

Alternatively, you can access new features by navigating to the Insert menu at the top.

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New Google Docs drop-down bullets

New Google Docs drop-down bullets (Image credit: Google)
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Google Docs Table Templates

Google Docs Table Templates (Image credit: Google)

“We hope these features will help you create highly personalized and organized documents in Google Docs, making it easier to collaborate and move your project forward,” the search giant said.

The drop-down bullets and table templates represent Google’s ongoing efforts to make Docs your go-to service for all things collaborative. Over the past few months, the service has gained new features, including support for Markdown formatting, document summary, an email draft template, and the ability to insert various types of rich content without switching between apps.

Over the next two weeks, the latest features will be available across all Google Workspace plans, older G Suite Basic and Business tiers, and personal Google Accounts.

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