Project management

Task Management vs. Project Management: Which is Better for Your Team?

If your teams are struggling to meet deadlines, you may need to consider a project management or task management platform to keep them on track. Jack Wallen explains each and helps you understand which tool is best suited.

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Your teams are busy and with each passing day, their to-do list grows longer and longer. It doesn’t matter if these teams are developers, administrators, operations or any other member of the IT landscape, these tasks can become overwhelming.

That’s why it’s important to use the right tools to help these teams master their daily work. With a management tool available to help them manage their projects and tasks, these teams will operate with a high level of efficiency and reliability.

SEE: Top Keyboard Shortcuts You Need to Know (Free PDF) (TechRepublic)

But what kind of tools do your teams need? On this front, there are two types of management tools you should consider:

  • project management
  • task management

You might be surprised to know that while these two types of tools serve the same purpose, they’re actually quite different, and choosing the right type to meet your teams’ needs can make a big difference in their performance.

So, let’s take a look at these two tools to see which might be the best fit for your teams.

What is Project Management?

Simply put, a project management tool is here to help your teams manage projects. These types of software can support your teams through every stage of a project, from the initial planning stages through to closing a project.

Project management software helps you plan, organize, and manage all resources associated with a project. The best project management platforms include features for:

  • Project planning
  • Task management
  • Document sharing
  • Collaboration
  • Calendars and contacts
  • Bug handling
  • time tracking

Many project management software use familiar interfaces such as kanban or Gantt charts to track project progress from start to finish.

What is task management?

You’ve probably noticed that project management tools often include task management, which should be a good (initial) indicator of which tool you might need. But before making a decision, what exactly does task management entail?

As you might have guessed, task management focuses on all aspects of a single task. So the idea behind task management is not about the big picture found in project management, but a bit more granular. With task management, your teams don’t worry so much about the dependencies of the whole thing, but about what is needed to complete a single task.

This is not to say that task management is nothing more than a to-do list on steroids because these tools allow you to:

  • Prioritize tasks
  • Assign tasks
  • Set deadlines for tasks
  • Track progress and delays

What is an addiction?

One of the biggest differences between the two is that project management needs to consider dependencies. The best way to explain this concept is to break it down into four different types of dependencies, which are:

  • Finish to start—Task B cannot start until task A is finished.
  • End-to-end—Task B can only start after task A has started.
  • Finish-to-Finish—Task B cannot complete until Task A completes.
  • Start to Finish—Task B can only be completed after Task A has started.

Project management prioritizes dependencies while task management does not. In the realm of task management, each task exists in its own silo, so it can be started and finished at any time.

Which tool best suits your needs?

The answer to this question is actually a little simpler than you might think. The best use of task management is for repetitive, self-contained tasks, while project management tools are best suited for the full lifecycles of complex projects.

Examples of each

Here is a shortlist of project management platforms:

Here are examples of task management platforms:

It should also be noted that some project management tools, such as Trello and Asana, can serve as both project management and task management, but project management tools cannot meet the needs of management. of project.

In the end, if you have a complicated project to manage, you want a project management platform; while for simpler tasks, opt for a task management tool.

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