Project management

Trello vs Meistertask: Compare project management software

Task management software should match the complexity of your projects. Both Trello and MeisterTask offer flexible task management tools, but which one is right for you?

Photo by Tima Miroshnichenko via Pexels

The needs of each department or team in your company will dictate how they manage their projects, which means companies need flexible task management tools. Trello and MeisterTask provide customizable kanban-style task management software that can be designed for teams of all sizes.

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What is Trello?

kanban trello style project board showing three columns of cards.
Trello project board. Image: Trello

Trello is task and project management software that helps teams and individuals organize their projects by moving cards around on a kanban-style board. Trello belongs to the Atlassian family of products, all of which are designed to help businesses better manage all types of projects.

What is MeisterTask?

Kanban board in meistertask showing multiple projects.
MeisterTask project board. Image: MeisterTask

MeisterTask is a task management system designed for teams and individuals running multiple projects at once. The tool focuses on a kanban-style task management board, but the software includes many business tools that help teams organize and visualize their work.

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Common features of Trello vs MeisterTask

Although Trello and MeisterTask have the kanban board as their central project visualization tool, these tools are not identical. Trello relies on Power-Ups — integrations with third-party apps and software — for most advanced functions, while these tools are most often built right into MeisterTask.

Feature Trello MasterTask
Gantt chart timeline Premium Level Enterprise level
Custom filters 🚫
Project relationships 🚫
Application integration Pro Level
Custom fields standard level Enterprise level

Task management

The purpose of any project management software is to help teams layer individual tasks to create large projects or break down large results into single tasks. Both Trello and MeisterTask have this capability as their primary function, but their customization on top of these individual tasks differs.

card elements of a Trello task card, including description, due date, etc.
Trello card view Image: Trello

In Trello, users create a card for each new task. The card contains a title, custom tags to display task type, due dates, and a description. By adding subtasks, assigning the map to an owner, and adding notes to the map, all relevant task information can stay in one place. Teams can customize their cards to suit the needs of different projects or departments by adding Power-Up integrations that add tools like time tracking or progress charts. All plans include unlimited storage, but there are size limits per file depending on the plan.

MeisterTask also runs on a card-based task management system, where teams can break down entire projects into single tasks. MeisterTask includes more built-in features such as time tracking, reusable card templates, multiple checklists, and relationship building between different tasks – a feature that brings MeisterTask closer to a developer ticketing system like Jira than Trello . MeisterTask also has file size limits, and while the free tier doubles Trello’s 10MB limit, it limits uploads to 200MB per file while Trello allows 240MB per file on the lowest paid tier.

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Project cooperation

Today’s collaboration tools take advantage of @mentions, in-app messaging, and contextual messaging systems to allow teams to work in the tool with as few distracting notifications as possible. Trello and MeisterTask both use these tools to allow collaborators to communicate at the task level.

Project views

Using MeisterTask project boards to organize projects.
MeisterTask Project Board Image: MeisterTask

Understanding the status of work within a single project and across your business can mean the difference between projects on schedule and those that are under budget, or vice versa. MeisterTask and Trello both offer dashboards and reporting tools as well as several different views of work that help teams stay organized.

Where MeisterTask beats Trello is by giving people a personal view of all of their work across many different projects. Trello’s free and standard plans are designed so that each board is a world of work in itself. At the premium tier of $10/month per user, businesses have more control over which boards they can group into different dashboards and workspaces. MeisterTask, on the other hand, has filtering tools that surface your own work across different projects and timelines. This can help individual contributors stay focused on their own cards, even in the busiest projects.

Choose Trello or MeisterTask

The main differences between Trello and MeisterTask have to do with what you need your project management software to do for you.

Trello is a great option for growing teams building their project management processes. The software can work as a simple task management tool or as complex project management software that provides reports on complex projects. But Trello won’t offer enterprise-level out-of-the-box features.

The more feature-rich versions of MeisterTask may have too many features for a small team, although the free tool is a good place to get to know the software. However, if your team is already running a lot of task-based projects and you need a central location to monitor, report on, and grow your project teams, MeisterTask is a solid bet with all the necessary built-in functionality.

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