Project management

Trello vs. Monday | Comparison of project management software

Compare the top features of popular project management software Trello and Monday work management, so you can choose the perfect solution for your business.

Image: WrightStudio/AdobeStock

With so many project management software solutions, and many with overlapping functionality, it’s no surprise that many companies find themselves looking for help when it comes time to adopt a tool. Two of the most important products in this space, Atlassian’s Trello and Monday Work Management, will help your organization stay on top of its projects.

What is Trello?

Trello is a task management tool that focuses on collaboration and makes work visible through its intuitive digital kanban boards. Trello’s methods are so successful that in 2017, Atlassian bought it when it already had a much more feature-rich project management solution in Jira, which also has the ability to view tasks on a digital kanban board. However, the intuitive and collaborative aspects of Trello make it a pleasure to work with and allow it to continue to thrive amid fierce competition.

SEE: Recruitment Kit: Project Manager (TechRepublic Premium)

What is Monday work management?

monday work management is a suite of tools that emphasizes collaboration and transparency, but emphasizes the processes that get work done rather than the tasks. This means Monday work management can be lined up to handle just about anything. In addition to its project management capabilities, it can just as well be applied to bug tracking, customer relations, invoices, etc., if these are areas your organization is also looking for help with. in the form of a software solution.

Trello vs Monday Work Management: Feature Comparison

Trello and Monday work management are powerful project management software tools that allow teams to visualize and organize product tasks and goals. But where Monday Work Management offers a wide variety of capabilities and features useful for large organizations, Trello provides a successful and intuitive interface suitable for small teams.

Characteristic Trello Monday work management
Kanban boards Yes Yes
Gantt charts Nope Yes
Native time tracking Nope Yes
Card-Level Permissions Nope Yes
Software integrations Yes Yes
Due dates Yes Yes
Guest access Yes Yes
Unlimited storage Yes Nope

Arrays vs Lists

One of the main differences between the two products is the basic level at which the tool works. While both tools essentially map and track task progress, with Trello the map is the basis for task placement. In fact, Trello is geared towards one thing: a digital kanban, which is essentially a view of how your work is going. However, if more information is needed, an organization may need third-party integrations to get it directly from Trello.

Trello interfaceTrello home screen

With Monday work management, the basic element is a list of these tasks, which can then be visualized on a board in the form of a card. Also, the digital kanban view is not the only view option. For example, you can also display the same data as a Gantt chart, which can give you additional information, such as schedule and budget, that is not readily available from a Kanban board.

monday work management interface home pagemonday work management home screen

User experience

User experience is a key aspect of software adoption and has a lot to do with why Trello has become so popular. The fact that Trello is so narrowly focused means it’s very intuitive. With Trello, there is no switching between views because there is only one view. You simply write tasks on a card, stick that card in a column, and then drag it in as you go. It’s the closest thing you’ll find to managing a project with sticky notes and tape, and if it sounds low-tech, know that it can be transformational when done right.

Monday work management, on the other hand, offers a lot more than with Trello, which reflects a broader set of use cases. Therefore, managing Monday’s work can be a bit overwhelming the first time you log on. You’ll see an inbox, profile, search, and half a dozen other options. The good news is that there are great video tutorials out there and you don’t have to dig too deep before you start clicking.

Roles and Permissions

Trello and Monday Work Management have several similar concepts when it comes to user roles, although the naming conventions vary a bit. First there are the actual members of the team or workspace, then there are the guests or customers. Second, there are admins and team members, who have different proportional abilities.

Where we see a difference is in the added ability of the Monday work direction to lock tables and even individual columns. This allows for a more holistic strategy, with a fuller picture of the tasks and roles of individuals.

Trello has a read-only role, but beyond that there’s no way to prevent a team member from editing a card. The writing ability is hit or miss in Trello, and that’s a common criticism. For example, an admin can assign a team member a task with a due date of next week, and that team member can log in and change the task’s due date to next month. or even change the nature of the task.

Choose Trello or Monday work management

When needed, adopting Trello or Monday work management can benefit your project management efforts. However, you should think about how your organization currently manages projects and how you want to manage them in the future before making a decision.

Plus, Monday work management is great for larger organizations, especially those that are also looking to track budgets and deadlines and even manage invoices. Trello, on the other hand, is ideal for small teams that want to be agile or as an addition to a larger suite of Atlassian tools.


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