Project management

Which project management tool is the best

Businesses and organizations rely on project management tools to get multiple teams to help with workflows and get the job done. Asana and Monday are two of the most popular project management tools for small to medium sized teams and startups. If you are wondering which one to try between the two, read the comparison to choose the best one for your use.

Asana against Monday

Don’t get me wrong, Asana and Monday are not suitable for personal use. It will be overkill for a consumer to use such solutions for personal projects. Also, you can choose Trello or Notion for your personal projects.

In this article, we’ll compare Monday to Asana and conclude which one gives you the best features for project management. Let’s go.

Cross-platform availability

The Monday application is natively available on iOS, Android, Mac and Web. Asana misses the native solution on Mac. Asana is only accessible from iPhone, Android, and the web. Although Mac users may seem like a minority, many small and medium-sized businesses rely on Macs within their teams.

User interface

You will invite many team members to the software. Most of them may not know about the app. It is important to have a user-friendly interface that does not confuse an average person.

Starting with Asana, the software features a handy sidebar revealing relevant options such as Home, My Tasks, Portfolio, Goals, and Inbox. Asana gives you a single point to access your tasks and track other projects.

Asana UI

On the other hand, Monday tends to be more confusing from the start. It immediately presents the main workspace with tasks, status, due date, priority, etc. Having too much information on the home screen is overwhelming.

The user interface may leave new users scratching their heads to figure things out and options. You will need to spend some time using Monday to familiarize yourself with the interface and settings.

Monday yes

Create a project using templates

Let’s get to the basics. Asana and Monday allow you to invite your colleagues to the team. Monday has an advantage here. It offers admin to invite team members with read-only permission. This means that they will not be able to engage in any conversation or task, but will only be able to view the project as an outsider.

Asana does not offer such flexibility. Now let’s talk about the heart of any project management software – templates. Click the + icon in Asana, add a project name, and select one of the built-in templates from the list.

Asana Templates

Asana offers customer feedback, product plan, product roadmap, stand-up meeting, team goals, and more. The list is slim at the moment, but it should be more than enough for the majority.

Monday has more templates than Asana. Also, they are neatly categorized into specific categories like Marketing, Content Production, Freelancers, HR, Startups, Education, and more.

Monday models

You’ll appreciate how Monday offers live data on the number of teams using a specific model. So that you know which model is popular among Monday users.

Project management features

Asana has a killer feature called Rules and you can create them according to your needs. You can set such that when a team member moves a task tab into review, the QA team is automatically flagged and notified of the progress.

Another example is beacons. If you marked a task as Priority 1, the primary responsible is automatically marked and notified. You add a design tag and then the design lead gets alarmed at the change.

Asana Rules

Other features include multiple view options including timeline, list, calendar, and more. You can also customize the color of the board, create a custom template and compose a portfolio. supports the integration of hundreds of third-party apps for a smooth management experience. You can also set automation rules to notify relevant team members.

Monday absolutely wins when it comes to viewing. It offers a bunch of graphics to get a clear overview of the project or campaign. The software also works well with hundreds of third-party apps, including Gmail, Twillo, Slack, Mailchimp, Google Drive, Basecamp, and more.

Monday integration

Using these apps, you can create rules such as “When an email is received, create a card in contacts and add a status under review”. Organization admins can manage the automation part in Teams.


Now compare them only on the price front. Asana offers a 14-day free trial, after which it costs $10.99 per member per month.

Monday is relatively cheaper. Pricing starts at $40 for five members, which works out to $8 per member per month.

Also on Guidance Tech

Manage projects like a pro

Both Asana and Monday are great project management tools. Asana beats Monday with a better UI, ease of use, and multiple display options inside a table. Monday returns with third-party app integration, better templates, and overall more features to manage the project.

Next :

Confusing Asana and Trello? Read the comparison article below to choose the perfect project management tool for you.

Last updated May 11, 2021

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