Project management

Why You Should Apply Minimalism to Project Management Software


If you’ve ever decluttered a closet, you know how easy it is to find your stuff afterwards. Not just because there’s less to browse, but because you’ve removed everything you no longer use or belong.

The same goes for your project management tools. You use them to stay on top of your tasks, but sometimes sifting through them or between them can become counterproductive.

When you practice minimalism with your belongings, you are surrounded only by your most prized and favorite possessions. So why should you take a minimalist approach to your project management tools? Keep reading to find out.

Imagine this: you and your colleagues use ClickUp to manage your creative workflow, Asana to submit project requests, and Notion for everything else. Although you know where to find or put everything, you have to switch between tools to get there. Then there are the times when a task falls in between. You can’t really place it in either software, so you pick one and have to remember where it is.

By sticking to one software for all your projects, you save time. Think about how often you log in or out or move between many. Not to mention scrolling only to discover that the information you need is elsewhere.

At first glance, you might think that one software won’t meet all your needs, but the ones like Notion, ClickUp, and are highly customizable. The first step to getting started with any project management software is determining how you want to use it. From there, you can combine planning and creativity to define your workflows and project boards.

You and your team succeed. You carefully list each mission and make sure to include details. But you often click on the wrong task and your pages are so long that you get impatient while scrolling.

If you find your project boards too long or cluttered, there’s a simple solution. Whether everyone is responsible for their own tasks or you designate someone to tidy things up, you want to make sure you stay on top of maintenance. This means:

  • Archiving of completed tasks.
  • Remove duplicate assignments.
  • Listing only relevant information.
  • Stick to current items.
  • Ensure that data and notes are up to date.

By going through and tidying up regularly, finding what you need will be a breeze.

3. Less functionality means fewer things to manage

To avoid feature fatigue when using project management software, it’s important to understand what you want it to do, rather than letting the bells and whistles of a program do it for you. . A widget or integration that seems useful now might just become an extra step in your process.

Looking at how you already assign and manage tasks will help you determine which features are the most useful and which are just noise. You might find that using the basic features like the software’s lists, communication tools, and reminders is beneficial enough.

By sticking to the most useful features, your board or workflow layout will also be cleaner and easier to navigate.

Less means more productivity and focus

Taking a minimalist approach to your project management tools will help you save time locating what you need, and you’ll have the most relevant, up-to-date information in front of you. Plus, you can see where you and your time are at a glance.

This means limiting the number of tools you use, keeping a tidy board with up-to-date information, and only sticking to features that are useful to you.

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