Project management

Wrike vs. Trello | Comparison of project management software

Project management tools share several features, but you can narrow down your choices by evaluating how well their capabilities match your business needs. Check out this comparison of two solid project management software options.

Image: Jirapong Manustrong, Getty Images/iStockphoto

In an increasingly hectic business environment, where keeping track of several crucial tasks is a must, project management software is no longer a luxury, it’s a necessity. But the type of project management tool you use depends on your business needs and priorities. Wrike and Trello, considered among the best project management tools available, offer highly customizable options that can be used in different ways.

What is Wrike?

Wrike is a cloud-based project management software tool that offers a highly interactive system of task boards that can be customized for use in different types of projects. Wrike can be used by all stakeholders, with assignments created and moved through an easy-to-learn workflow system that prioritizes team onboarding.

What is Trello?

Trello is a cloud-based project management tool that provides task assignment, project tracking, and scheduling in an easily accessible and usable kanban-style board system for all levels of project stakeholders. Teams can be set up for multiple projects, from content development to website optimization, and users can share tasks and notify members when they’re completed.

Wrike and Trello: Common Features

Feature Wrike Trello
Drag and drop cards Yes Yes
Workflow Automation Yes Yes
Application integration Yes Yes
Custom fields Yes Yes
Calendar integration Yes Yes

Task management

The best project management software creates systems through which all project stakeholders can access their assignments and tasks and easily understand deadlines and deliverables at a glance. Both Wrike and Trello serve this function, but Wrike has unique features that add value to enterprise users.

Both platforms offer card creation, which can be displayed on kanban boards for an easy overview of project progress and individual assignments. However, Wrike also includes the ability to turn each project into an interactive Gantt chart, where dependent tasks can be assigned, along with deadlines. In Wrike, timelines can be adjusted easily in the Gantt chart, which then automatically changes all subsequent workflows, a feature that helps other stakeholders budget their time.

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Trello offers notification options in its kanban cards and allows users to upload content in various forms (JPEG, PDF, Word documents, etc.) to its cards to provide a single view of all content as it happens. the progress of the project.

Wrike offers a template that can create assignments from meetings and share notes and information, moving projects forward without the need for endless memos. Additionally, Wrike has a free editorial calendar that helps track content development from conception to publication.


Both Wrike and Trello have free user packages that are appealing to small businesses and individuals. Wrike allows users an unlimited number of projects and tasks. Gantt charts are also part of the free package. Integrations with other apps are also free.

But Trello has limits on the number of projects in its free package. Only 10 boards can be opened at a time and users can also be limited.

Even with the free package, a small business can take advantage of many Wrike and Trello features. Larger companies will need to upgrade to expand usage. The ease of use of both makes them attractive to all project stakeholders.

Collaboration and assignment of tasks

Wrike and Trello both offer powerful collaboration tools that allow the inclusion of multiple team members in the project. Wrike takes the step of assigning individual tasks within a project to team members, while Trello relies more on assigning tasks by dropping and dragging them into queues. expectations of other team members. Trello’s checklist feature is useful for assessing the status of projects (for example, showing percent complete), while Wrike’s Gantt charts make it quicker to understand each team member’s role. team in the project while viewing the status of projects at a glance.

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Wrike and Trello are quite similar with their drag-and-drop kanban views. Cards can be easily moved between queues and team members can plan their time accordingly.

Wrike’s display advantage is in Gantt charts, where a user can adjust deadlines and connect tasks and all stakeholders can quickly see project progress. The ability to switch from Kanban view to Gantt charts is a huge plus.

Choosing between Wrike and Trello

Wrike and Trello can be useful as project management systems and content management tools for businesses large and small, providing easy-to-use and customizable platforms that will save time and improve communication.

Wrike’s unlimited projects in its free plan make it more appealing to larger organizations interested in basic features that don’t want to incur the extra expense. Trello’s task checklists in kanban cards provide a powerful tool for teams as well as individuals, who can set goals in their own personal boards and cards. For enterprise project management, however, Wrike’s interactive Gantt charts are invaluable. And its editorial calendar, along with a number of other free features, makes it a solid choice for fledgling businesses and large corporations.

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